Admin Bookkeeping Surrey Logo

BookKeeping Service Surrey & Surrounding Areas


Name of company
Admin Bookkeeping

Ottershaw Park 25
Ottershaw, Chertsey KT16 0QG

General Terms and Conditions

Admin Bookkeeping may change these General Terms from time to time at its absolute discretion without prior notice to the Customer. The Customer agrees that such changes will be binding on it. Anychanges will be posted on Admin Bookkeeping website and will amend and form part of these General Terms. The Customer is responsible for reviewing the Admin Bookkeeping website on a regular basis toobtain timely notice of any such changes. This Agreement and any new Agreement entered into after such changes have been posted will include those changes.


1.1 In this Agreement, unless the context otherwise requires, the following words and expressions shall have the following meanings:

Admin Bookkeepingmeans Admin Bookkeeping
"Agreement"means this agreement between Admin Bookkeeping and the Customer;
"Effective Date"means the date on which the Customer accepts the terms and conditions of this Agreement;
"Fee"means fee as posted on Admin Bookkeeping website in respect of subscription to Admin Bookkeeping services.
"Intellectual Property Rights"means all patents, unpatented inventions, design rights, copyrights (including, without limitation, rights in computer software), rights indatabases, trade marks, trade names, rights in trade secrets, know-how and all other intellectual property rights of any nature whatsoever, and all rights of a similar nature or having similareffect, throughout the world whether registered or unregistered and including all applications and rights to apply for any of the same;
"Service"means the Service to be provided to the Customer by Admin Bookkeeping.

1.2 All references to clauses are, unless otherwise expressly stated, references to the clauses of this Agreement.

1.3 The headings in this Agreement are inserted for convenience only and shall be ignored in construing this Agreement.

1.4 References to statutory provisions shall be construed as references to those provisions as amended, consolidated, extended or re-enacted from time to time.


2.1 In consideration of the performance by the Customer of all of its obligations set out in this Agreement, Admin Bookkeeping agrees to provide the Service to the Customer subject to and inaccordance with the terms of this Agreement.

2.2 Admin Bookkeeping agrees to use reasonable skill and care in the provision of the Service.


3.1 This Agreement shall take effect on the Effective Date and (subject to clauses 6.5, 7 and 12.3 below) shall continue unless and until terminated by the Customer. The customer shall be deemed tohave terminated the agreement if he does not elect to subscribe to the service at the end of the Trial Period. The customer shall be deemed to have terminated this agreement if they cancel theirsubscription to the Service or fail to pay for a renewal. Admin Bookkeeping may terminate this agreement at any time by giving the Customer not less than one (1) month prior notice by email.


4.1 The Customer hereby undertakes to and agrees with Admin Bookkeeping that the Customer shall:

4.1.1 comply with any and all instructions provided to the Customer by Admin Bookkeeping relating to the Service;

4.1.2 not use the Service for any immoral or illegal purpose;

4.1.3 to make available free of charge to Admin Bookkeeping such accurate information, documentation, data and programs and such other assistance as Admin Bookkeeping may reasonably require to enablethe Services to be carried out;

4.1.4 procure that its officers and employees co-operate with Admin Bookkeeping, its agents and sub-contractors in carrying out the Services; and

4.1.5 be responsible for any and all applicable sales, use, excise, value added or other taxes and duties and any other fees, charges or payments payable to any governmental or regulatory authority,body or organisation incurred as a result of or in connection with the use by the Customer of the Service.


5.1 In consideration of the supply of the Service, the Customer agrees to pay Admin Bookkeeping the Fee. Unless otherwise expressly stated, all prices are exclusive of value added tax.

5.2 The Customer shall pay to Admin Bookkeeping the Fee for the Service either monthly or annually in advance. In the case of monthly subscriptions the first Fee payment shall be made on theEffective Date and each subsequent payment shall be made on the same day of each subsequent month which corresponds to the day on which the first payment was made. If in any such month there is nosuch corresponding day then the payment shall be made on the last day of the relevant month. Admin Bookkeeping shall send a receipted invoice to the Customer upon receipt by Admin Bookkeeping of therelevant payment. Admin Bookkeeping reserves the right to send receipts to the Customer by electronic means only.

5.3 Without prejudice to any other right or remedy it may have, Admin Bookkeeping reserves the right to set off any amount owing to it at any time from the Customer against any amount payable byAdmin Bookkeeping to the Customer under or in connection with this Agreement.

5.4 If the Customer fails to pay any amount payable by it under this Agreement then access to the Service will be severely restricted until payment is made.

5.5 No refund of any subscription fees shall be given under any circumstances.


6.1 The Customer acknowledges and agrees that all Intellectual Property Rights existing or arising in any materials, know-how, specifications, inventions, processes, data or information supplied byAdmin Bookkeeping under or in connection with this Agreement shall at all times belong to and remain vested in Admin Bookkeeping or its licensors and, save as expressly provided hereunder, noproprietary rights or any other rights whatsoever are assigned, granted or otherwise pass to the Customer. The Customer undertakes not to take any action which might invalidate the title of AdminBookkeeping or its licensors to the Intellectual Property Rights mentioned aforesaid. Any goodwill arising from the use of such rights shall accrue to Admin Bookkeeping and its relevantlicensors.

6.2 As and when required by Admin Bookkeeping, the Customer hereby agrees to do all such things and execute all such documents as may be required for absolutely vesting Admin Bookkeeping and/or itsrelevant licensor's full right, title and interest in and to the Intellectual Property Rights referred to in clause 6.1.

6.3 The Customer acknowledges that civil and criminal penalties may be incurred in the event of any infringement of any Intellectual Property Rights referred to in clause 6.1, and that any suchinfringement by the Customer may result in incalculable damage and/or loss to Admin Bookkeeping and/or its licensors, and accordingly, the Customer agrees that, in addition to any other right orremedy of Admin Bookkeeping, Admin Bookkeeping shall be entitled to immediate injunctive relief to restrain any actual or anticipated infringement thereof and the Customer undertakes to indemnifyAdmin Bookkeeping in full against all losses, damages, costs, expenses and liabilities (including loss of profit) which may be incurred by Admin Bookkeeping by reason of any such infringement by theCustomer.

6.4 Save as provided in clause 6.5, Admin Bookkeeping shall indemnify the Customer against any claim (including, without limitation, any losses and liabilities arising out of such claim but excludingany indirect, special or consequential loss or loss of profits, revenue or goodwill) that the Customer's use of the Service in accordance with this Agreement infringes the Intellectual PropertyRights of any third party, conditional upon the Customer :

6.4.1 promptly notifying Admin Bookkeeping in writing of any such claim and not making any admissions of liability or settling any such claim without Admin Bookkeeping prior written consent;

6.4.2 allowing Admin Bookkeeping at Admin Bookkeeping request and expense sole conduct of all negotiations and litigation resulting from any such claim; and

6.4.3 at the request and expense of Admin Bookkeeping, giving all reasonable assistance with such negotiations or litigation.
The foregoing states Admin Bookkeeping entire liability to the Customer in respect of the infringement of the Intellectual Property Rights of any third party.

6.5 If any claim is made as described in clause 6.4 based on the Customer's use of the Service other than in accordance with this Agreement, Admin Bookkeeping shall not be responsible and shall beentitled (a) to require the Customer to cease using the Service until otherwise notified by Admin Bookkeeping in writing, and/or (b) to terminate this Agreement immediately by written notice and/or(c) to require the Customer to indemnify Admin Bookkeeping against any consequential claim which may be brought against Admin Bookkeeping.

6.6 The Customer undertakes to notify Admin Bookkeeping promptly of any infringement of the Intellectual Property Rights referred to in clause 6.1 above of which the Customer is or becomes aware andto render to Admin Bookkeeping and/or Admin Bookkeeping relevant licensors all reasonable assistance in relation to any action, suit or proceeding taken by Admin Bookkeeping and/or its relevantlicensors in respect of such infringement. Subject to the foregoing, the Customer shall not be entitled to take any steps or proceedings in relation to any infringement by any person of suchIntellectual Property Rights without the prior written consent of Admin Bookkeeping.


7.1 Without prejudice to its other rights and remedies, either party may, by written notice to the other, terminate this Agreement with immediate effect if the other party:

7.1.1 commits a material breach of this Agreement and shall, in the case of any remediable breach, fail to remedy the same within 14 days of receipt of a written notice from the non-breaching partyrequiring such remedy; or

7.1.2 is unable to pay its debts (within the meaning of Section 123 of the Insolvency Act 1986) or otherwise becomes insolvent or an order is made or a resolution passed for the administration,winding-up or dissolution of the other party (other than for the purposes of a solvent amalgamation or reconstruction) or an administrative or other receiver, manager, liquidator, administrator,trustee or similar officer is appointed over all or any substantial part of the other party's assets or the other party enters into or proposes any composition or arrangement with its creditorsgenerally or anything analogous to the foregoing occurs in any applicable jurisdiction or if it ceases to trade or threatens to cease to trade.

7.2 For the avoidance of doubt, failure by the Customer to pay any prices to Admin Bookkeeping in full in cleared funds by the due date shall constitute a material breach of this Agreement. Failureby the Customer to pay the prices to Admin Bookkeeping in cleared funds by the due date on more than two occasions shall entitle Admin Bookkeeping to terminate this Agreement forthwith on givingwritten notice to the Customer.

7.3 Upon termination of this Agreement, Admin Bookkeeping shall cease to make the Service available to the Customer.

7.4 Admin Bookkeeping shall at any time without incurring any liability be entitled to terminate the Service or to temporarily suspend the Service if Admin Bookkeeping reasonably considers that suchaction is necessary to comply with any governmental, legal or other regulatory requirement or request (whether or not having the force of law).

7.5 All clauses intended by their nature to survive termination including clauses 9 and 10 shall survive the termination of this Agreement.

7.6 Upon termination of this Agreement for any reason, the Customer shall promptly return (or at Admin Bookkeeping request destroy) all copies in any form (including in any human or machine readableform) of any materials relating to this Agreement which have been provided to the Customer by Admin Bookkeeping which are in the possession, custody or control of the Customer or its officers,employees or agents.


8.1 Admin Bookkeeping warrants that it has all requisite power and authority to execute, deliver and perform its obligations under this Agreement.

8.2 Admin Bookkeeping does not warrant that the Service will meet the Customer's requirements nor that, in the case of internet-based Services, the operation of the Service will be error-free oruninterrupted.

8.3 The Customer warrants that:

8.3.1 it shall comply with all applicable laws and regulations relating to the Service and with all applicable rules, regulations and guidelines (whether or not having the force of law) of anyregulatory organisations or bodies of which it is a member or by which it is bound;

8.3.2 it has all requisite power and authority to execute, deliver and perform its obligations under this Agreement.

8.4 Save as expressly set out in this Agreement, all conditions, representations, warranties, undertakings or terms whether express or implied, statutory or otherwise, including in particular anyimplied warranty of satisfactory quality or fitness for any particular purpose or use are excluded from this Agreement to the fullest extent permitted by law.


9.1 Save in respect of liability for death or personal injury arising as a result of Admin Bookkeeping negligence, the total aggregate of Admin Bookkeeping liability howsoever arising under or inconnection with this Agreement, whether in respect of a single occurrence or a series of occurrences, shall not exceed in any year the sum of the Fees payable by the Customer in respect of that year.For the avoidance of doubt a "year" is a period of twelve (12) months from the Effective Date and thereafter each subsequent period of twelve (12) months from anniversary of the Effective Date duringthe term of this Agreement.

9.2 The Customer acknowledges that in some instances the Service is Internet based. Owing to the nature of the Internet and its interconnected systems, problems such as, but not constrained to,outages, link failures, power difficulties, telephone outages, network overload etc. may have an adverse affect on the Service. While Admin Bookkeeping will generally strive to mitigate, if possible,the negative effect of such problems, Admin Bookkeeping will in no way be held liable in any manner for loss(es) suffered as a result of any such problems.

9.3 Save in respect of liability for death or personal injury arising as a result of Admin Bookkeeping negligence, Admin Bookkeeping shall not be liable to the Customer for any loss of profits orgoodwill or any other type of special, indirect or consequential loss or revenue of any nature whatsoever (including loss or damages suffered as a result of an action brought by a third party)whether arising from negligence, breach of contract or otherwise, even if such loss was reasonably foreseeable or Admin Bookkeeping had been advised of the possibility of the Customer incurring thesame, and such liability is hereby excluded to the fullest extent permitted by law.

9.4 The Customer hereby undertakes and agrees to indemnify Admin Bookkeeping and keep it fully indemnified from and against any costs, losses, damages, expenses and/or liabilities (including withoutlimitation any legal fees and expenses) which may be suffered or incurred by Admin Bookkeeping arising out of or in connection with (i) any claims, proceedings, demands or actions by third partiesarising out of or in connection with Admin Bookkeeping supply of and/or the Customer's use of the Service (including without limitation claims under the Data Protection Act 1998) and/or any breach ofthe Customer's undertakings or obligations set out in this Agreement, and/or (ii) any breach by the Customer of its obligations under this Agreement, and/or (iii) the Customer's negligence or wilfulmisconduct.

9.5 The Customer agrees that all the limitations and exclusions of liability in favour of Admin Bookkeeping in this Agreement are reasonable in the circumstances under which the Service is to beperformed.

9.6 The Customer confirms that neither Admin Bookkeeping nor any of its representatives has made any claims or representations of guaranteed or anticipated profits that may result from the use of theService and Admin Bookkeeping expressly disclaims liability for any profit projections which may have been provided to the Customer.


10.1 Neither party shall disclose or communicate to any person (other than as permitted by this Agreement or with the prior written consent of the other party) any information in whatever formrelating to the other party or its affairs, business, clients or property (the "Confidential Information") irrespective of whether such information is marked as confidential, of which it may becomeaware during the term of this Agreement and it shall use its reasonable endeavors to prevent the unauthorised publication or disclosure of any Confidential Information and shall treat the otherparty's Confidential Information as secret and proprietary.

10.2 The provisions of this clause 10 shall survive the termination of this Agreement but the restrictions in clause 10.1 shall not prevent the party receiving the Confidential Information ("theReceiving Party") from divulging any part of the Confidential Information:

10.2.1 to such of its employees as strictly need to receive and consider the Confidential Information in connection with the provision of the Service, provided that it shall procure that each such"need to know" employee having access to the Confidential Information is made aware of the obligations of secrecy attached thereto and shall procure that any of its employees to whom disclosure ofthe Confidential Information is made shall adhere to the terms of this Agreement as if it were a party thereto;

10.2.2 to the extent necessary to enable it to exercise any rights or obligations expressly granted to it by this Agreement;

10.2.3 to its auditors, and any other persons or bodies having a right, duty or obligation to know the business of the Receiving Party and then only in pursuance of such right, duty orobligation;

10.2.4 to the extent that it is obliged to divulge such Confidential Information by any laws or regulations, taxation authority or by any recognised stock exchange or by any order of a court ofcompetent jurisdiction or in the course of any legal proceedings provided that in such circumstances the Receiving Party shall have, so far as it is legally able to do so, immediately notified thedisclosing party of its obligation to disclose to enable the disclosing party to seek appropriate means to prevent the disclosure or waive compliance with this clause 11 and taken such steps as thedisclosing party may reasonably require for that purpose.

10.3 The Receiving Party undertakes to ensure that the persons and bodies mentioned in clause 10.2 are made aware prior to the disclosure of any part of the Confidential Information that the same isconfidential and that they owe a duty of confidence to the other party.

10.4 The restrictions in clause 10.1 shall not apply to Confidential Information:

10.4.1 which at the time of acquisition by the Receiving Party is already in the possession of the Receiving Party and at its free disposal, or in the public domain;

10.4.2 which enters the public domain at any time hereafter through no fault of the Receiving Party;

10.4.3 which is acquired by the Receiving Party in good faith from third party sources unconnected with and owing no duty of confidentiality to Admin Bookkeeping; or

10.4.4 which is acquired by the Recipient through its own independent research.

10.5 The Receiving Party shall promptly notify the other party if it becomes aware of any breach of confidence by any person to whom the Receiving Party divulges all or any part of the ConfidentialInformation and shall give the other party all reasonable assistance in connection with any proceedings which the other party may institute against such person for breach of confidence.

10.6 The Receiving Party hereby irrevocably and unconditionally indemnifies and shall hold fully indemnified the other party from and against any and all actions, proceedings, losses, damages,liabilities, obligations, costs, claims, charges and expenses suffered or incurred by the other party of whatsoever nature arising out of or in connection with any breach of this clause 10 by theReceiving Party.


11.1 Subject to clauses 11.2 and 11.3 below, neither party may use the other's logo, name and/or trade marks without the other party's prior written consent.

11.2 The Customer agrees that Admin Bookkeeping may use the Customer's logo, name and trade marks in connection with Admin Bookkeeping advertising and marketing materials but only in accordance withclause 11.3 below.

11.3 Admin Bookkeeping shall submit all advertising and marketing materials which incorporate the Customer's logo, name and/or trade marks to the Customer before publication. The Customer shall havea period of seven (7) business days commencing on the date on which Admin Bookkeeping sends the materials in which to notify Admin Bookkeeping as to whether the Customer approves or disapproves thematerials, such approval not to be unreasonably withheld or delayed. If the Customer does not communicate its approval or disapproval to Admin Bookkeeping within such seven day period, the Customershall be deemed to have approved the materials.


12.1 Admin Bookkeeping shall not be liable to the Customer for any breach or non-performance of its obligations under this Agreement resulting from causes beyond its reasonable control (an "Event ofForce Majeure") including, but not limited to, Acts of God, governmental act, war, fire, drought, failure of power supply, lock out, strike, explosion, accident, civil commotion, refusal of anylicence by any telecommunications body, impossibility or delay in obtaining materials or telephone lines.

12.2 Admin Bookkeeping agrees to notify the Customer immediately upon becoming aware of an Event of Force Majeure and to use all reasonable endeavors to overcome the circumstances affecting itsperformance and fulfil all outstanding obligations as soon as practicable.

12.3 Either party may terminate this Agreement if Admin Bookkeeping is prevented from performing its obligations because of an Event of Force Majeure for more than thirty (30) consecutive days.


13.1 The Customer shall not, without the prior written consent of Admin Bookkeeping, sub-licence, assign or otherwise transfer or dispose of all or any part of its rights or obligations under thisAgreement.

13.2 Admin Bookkeeping shall be entitled to delegate or sub-contract the performance of all or any part of its obligations under or in connection with this Agreement to any third parties.


14.1 If at any time any provision of this Agreement is or becomes illegal, invalid or unenforceable in any respect under the law of any jurisdiction, that shall not affect or impair: -

14.1.1 the legality, validity or enforceability in that jurisdiction of any other provision of this Agreement; or

14.1.2 the legality, validity or enforceability under the law of any other jurisdiction of that or any other provision of this Agreement.


No delay, omission or forbearance by either party to exercise or enforce any right, power or remedy arising under or in connection with this Agreement shall operate as a waiver thereof, and anysingle or partial exercise or enforcement thereof shall not preclude any other or further exercise or enforcement thereof or the exercise or enforcement of any other right, power or otherremedy.


The Customer consents to Admin Bookkeeping using their personal information in accordance with Admin Bookkeeping Privacy Policy.


All notices shall be made in writing and sent by prepaid first class post, by facsimile, e-mail or delivered by hand to, in the case of Admin Bookkeeping, the address set out at the beginning of thisAgreement and, in the case of the Customer, to the address notified to Admin Bookkeeping by the Customer (or to such other address as each party may from time to time notify in writing to the otherparty). Any notice served by facsimile or e-mail shall be deemed served at the time of transmission provided the sender can show satisfactory transmission and posts a hard copy of the notice within24 hours of service provided that if any such notice would otherwise be deemed to be served outside working hours, such notice shall be deemed to be served at the start of working hours on the nextbusiness day. Any notice served by post shall be deemed served two business days after the date of posting and any notice delivered by hand, upon delivery.


18.1 This Agreement constitutes the entire agreement and understanding between the parties relating to the subject matter hereof and supersedes all prior agreements, arrangements and undertakingsbetween the parties relating to such subject matter. The Customer acknowledges that by entering into this Agreement it has not relied on any representations, promises or warranties (written or oral)which are not expressly set out in this Agreement and accordingly, any implied conditions, representations, warranties or other terms are, save as to fraud, hereby excluded to the fullest extentpermitted by law.

18.2 It is acknowledged and agreed by both parties that neither the entry into nor the performance of the terms of this Agreement constitutes or shall constitute a partnership or joint venturebetween the parties.

18.3 Nothing in this Agreement shall be deemed or construed to constitute either party or any of its officers or employees, the agent or the legal representative of the other party for any reasonwhatsoever except only as and to the extent specifically stated in this Agreement and, except as so stated, neither party is hereby granted any right or authority to act for, or to incur, assume orcreate any obligation, responsibility or liability, express or implied, in the name of or on behalf of the other party or to bind the other party in any manner whatsoever.


No person other than the parties to this Agreement shall have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any provision of this Agreement.

20. LAW

This Agreement shall be governed by and construed in accordance with English law and the parties hereto agree to submit to the exclusive jurisdiction of the English courts.

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